Virtual Office
Benefits of a premium address in Madrid
INITIA Virtual Office Pozuelo offers all the benefits of a business address in one of the most prime areas of Madrid, Pozuelo de Alarcón. It is the perfect solution for international companies, freelancers and entrepreneurs looking to have a presence in Madrid. Use our address as your fiscal and commercial address, and we will take care of all your mail.
Our services
Take a look at the products we offer, below is a summary of our available options. Click on each of them to see all the details.
Virtual Office INITIA Elemental
Elemental
35 €/month
Services
- Monthly contract
- Registered, commercial, and fiscal address for your company
- Confidential mail and small packages receiving and handling
- Instant notification via email
Virtual Office INITIA Scan
Scan
45 €/month
Services
- Monthly contract
- Registered, commercial, and fiscal address for your company
- Confidential mail and small packages receiving and handling
- Instant notification via email
- Mail scanning (at the client’s request)
- Incoming mail forwarding (at the client’s request)
Virtual Office INITIA Plus
Plus
99 €/month
Services
- Monthly contract
- Registered, commercial, and fiscal address for your company
- Confidential mail and small packages receiving and handling
- Instant notification via email
- Mail scanning (at the client’s request)
- Incoming mail forwarding (at the client’s request)
- Exclusive telephone number
- Personalized telephone answering in your company’s name
Virtual Office INITIA Oro
Oro
119 €/month
Services
- Monthly contract
- Registered, commercial, and fiscal address for your company
- Confidential mail and small packages receiving and handling
- Instant notification via email
- Mail scanning (at the client’s request)
- Incoming mail forwarding (at the client’s request)
- Exclusive telephone number
- Personalized telephone answering in your company’s name
- 5 hours free meeting room use (per month)
- Inclusion of your company logo in our entrance directory
Why hire a Virtual Office service for your business?
There are many and diverse reasons to hire a Virtual Office service such as the packages we offer at INITIA Business Center. The professionals who may need these services mainly have two different profiles:
Freelance professional
The freelance o self-employed professional who works in a liberal profession (such as lawyers, engineers, programmers, designers, etc.), or a more commercial profile such as real estate agents or commercial agents of any other sector, who can carry out their professional work from their home or other places, and need a permanent address to receive mail and packages; and above all, an address different from their residential address for their “commercial brand”, both for image and for the security and tranquility of having their work life separated from their personal and private life.
Another advantage of having an address in a business center like INITIA BC is the certainty of receiving all certified mail, packages and other documents that may be necessary for the development of your business, due to our extensive opening hours.
In addition, in a business center like INITIA are available, along with our Virtual Office packages, other services to hire as meeting rooms, with special rates for our clients. The possibility of having a professional space available to have a business meeting can be key for this type of professionals who don’t have a permanent physical location to carry out their professional work.
Companies
The other large group of professionals who may be interested in hiring a Virtual Office service are companies, especially small ones that do not have a permanent physical office or, even if they had it, they may find it interesting to have a second office in another city or town to expand their ability to get potential clients from that particular location.
It can be very valuable for a company to have a business address in a community such as Madrid, as it provides much more visibility in certain markets, as well as possible tax or administrative advantages. All these factors may contribute to many companies deciding to locate their offices in Madrid.
Large law firms may also be candidates for having virtual offices in several different locations to facilitate the receiving and processing of legal documentation and correspondence.
Tailored services
Both in the case of freelancers and companies, Virtual Office services can be tailored to the needs of both and, of course, to the demands of each professional circumstance.
As businesses grow, the need to hire a more comprehensive Virtual Office service may arise, such as telephone answering service. This can be a perfect solution, especially for freelancers, who due to workload may not have the necessary time to attend to clients over the phone and thus neglect a very important aspect of a professional project, such as customer service or commercial response to potential clients.
Also, the scanning service (INITIA Scan) of incoming mail is a very convenient option that saves clients a lot of time on trips, together with the immediacy of being able to receive instantly by email, at the client’s request, the content of all mail received at our facilities.
Other services that some professionals or companies that have a Virtual Office address service may need, such as the use of meeting rooms equipped with audiovisual material or the reception service for visitors, are included in packages such as the Virtual Office INITIA Oro, which offers a very comprehensive solution to the different needs of business projects.
In any of these cases, the Virtual Office packages that we offer at INITIA Business Center are mainly characterized by their versatility and adaptation to the needs of each professional. So if none of our packages fully meets the specific demands of a project, clients can tell us their needs so that we can design a customized package to find the best solution for everyone, allowing professionals to spend their time on what is really important and delegate the details and business needs in the hands of experts in this type of services, as we are at INITIA Business Center.
Frequently asked questions
Of course! You can use it without any problem.
As a client of an INITIA Virtual Office, we will notify all your mail via email so that you can come over and pick it up on the same day or at your convenience. If you wish, we can forward it to your address by courier or regular mail (we send clients’ mail every month, while courier services are sent daily). If you have contracted the Virtual Office Scan, Plus or Oro package, we will scan the mail you request and send it to you by email immediately.
Our mail scanning service is adapted to the General Data Protection Regulation 679/2016, respecting the principle of integrity and confidentiality contained in Article 5, since personal data will be processed in such a way as to ensure adequate security of personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, through the implementation of appropriate technical or organizational measures.
Around one working day.
We will receive it if it is:
- In the name of your registered company, the one that you have registered in INITIA BC.
- In the name of your company’s trade name
- In your name
No. This service is available for everyone!
Avenida de Europa 26, edificio Ática 5, 2ª planta, 28224 Pozuelo de Alarcón, Madrid.
Yes, we accept small packages, we would be happy to receive large packages, but we don’t have the space to store so many packages!
INITIA BC processes data and all types of documents received in accordance with General Data Protection Regulation 679/2016, respecting the principles provided in Article 5 of the aforementioned data protection regulation, including the principle of integrity and confidentiality whereby personal data shall be processed in such a way as to ensure adequate security of personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, through the implementation of appropriate technical or organizational measures, as well as, with observance of the principle of accuracy, whereby personal data shall be accurate and, if necessary, kept up to date; all reasonable steps shall be taken to ensure that personal data that are inaccurate with respect to the purposes for which they are processed are deleted or rectified without delay.
INITIA BC will not accept any business that is unlawful, defamatory, immoral, and obscene. Any false details or information submitted will give INITIA BC the power to terminate the contract immediately.
